May 2026 Draft Minutes
A Meeting of Canwick Parish Council was held on Monday 18 May 2026 at the Village Hall, Montagu Road, Canwick. The Clerk and several Parishioners were also present.
Present: Councillor L.J. Pennell – Chairman
Councillor H.L. Dowson
Councillor R.C. Narborough
Councillor L.T. O’Melia
Open session:
The Chairman asked whether any parishioners wished to speak. It was established they were all present over concerns about the speed of traffic on Heighington Road with a spokesperson appointed to give a short presentation.
A parishioner also raised concern that some new residents were not receiving Welcome Packs. The Chairman stated that we rely on local notification and electoral register updates. He requested that details of new residents be forwarded to the Clerk who would then ensure a Welcome Pack was sent.
The Chairman then invited the spokesperson to address the meeting regarding Heighington Road. A short presentation was given expressing concerns over the perceived lack of progress in the purchase of speed indicator devices. Supporting documents outlining four proposals were handed to each Councillor and the Clerk which he asked the Parish Council to agree to –
“One, to agree in principle at this meeting, the purchase of two Speed Indicator Devices, one to be located at each end of the Canwick section of Heighington Road;
Two, the exact location of these devices and their specification to be decided contingent upon a survey conducted by the Lincolnshire Road Safety Partnership;
Three, that survey to be applied for, together with at least six free of charge 40mph notices, together with eight 40mph Wheelie Bin Stickers for each of the households on the Heighington Road, using the Application Form sent to the Parish Council almost two years ago on 25 June 2024, and
Four, that application to be made not later than 31 May 2026”
The Chairman outlined actions undertaken to date including the Archer Survey and the recent placement of four 40mph signs along Heighington Road. It was further noted the Parish Council had lobbied for a reduction in the speed limit to 30mph. However, this had been rejected as the required criteria had not been met.
The Chairman agreed the proposals and welcomed the parishioners’ support and assistance moving forward.
7.30pm. Return to Normal Session.
1. Election of Chairman for the Ensuing Year & Declaration of Acceptance of Office: The Clerk asked for nominations for the position of Chairman. Cllr Dowson proposed that the current Chairman continue and this was seconded by Cllr Narborough. There were no further nominations and the resolution was unanimously agreed. Cllr Pennell accepted the position of Chairman. The Declaration of Acceptance of Office was duly signed.
The Chairman welcomed all present.
2. Apologies and Declarations of Interest: Apologies had been received from Cllr Carrington, Cllr Griffin, County Cllr Cawrey, District Cllr Goodwin and District Cllr Harrington. There were no Declarations of Interest. The Chairman reminded members they could make the appropriate declaration at any stage should it become necessary.
3. Election of Vice-Chairman for the Ensuing Year & Declaration of Acceptance of Office: Nominations for the position of Vice-Chairman were invited. The Chairman proposed Cllr Carrington and this was seconded by Cllr O’Melia. There were no further nominations and the resolution was unanimously agreed. Cllr Carrington had previously stated he would be willing to continue as Vice-Chairman if nominated. The Declaration of Acceptance of Office to be signed in due course.
4. Appointment of Members to Committees: The Chairman proposed to re-appoint members en-bloc. This was seconded by Cllr Narborough. Agreed by all.
Planning: Lead Member Cllr Carrington, Cllr Pennell, Cllr Griffin and Cllr Dowson.
Environment: Lead Member Cllr O’Melia and Cllr Dowson.
Finance: Lead Member Cllr Pennell and Cllr O’Melia.
Bank Signatories: Revalidated Cllr Pennell, Cllr Carrington, Cllr Griffin and Cllr O’Melia.
Communication: Lead Member Cllr Carrington, Cllr Narborough and Cllr Dowson to assist.
The Chairman and Vice-Chairman Ex-Officio Members on all standing committees.
5. Clerk’s Notes from the Meeting held on 20 April 2026: The notes from this meeting had been distributed to each member. The Chairman proposed that the notes be accepted and approved as minutes for signing and this was unanimously agreed.
6. Matters Arising:
6a. Information Packs for New Residents: See Open Session above. The Chairman suggested that the way forward with the packs would be for the information to be published on the Website downstream.
6b. Website: As the minutes were running low a further 10 hours had been requested as agreed last month.
6c. Potholes – The Paddock: Following the report to ‘Fix my Street’ a reply had been received stating there would be no further action at this time. To be monitored.
7. Planning: The Chairman reminded members that any District Councillor present could not express an opinion on any of the planning items.
7a. 25/1585/OUT – 683 Dwellings – Land East of Canwick Avenue: No update.
7b. Items Notified since Publication of the Agenda: An e-mail had been received from the Central Lincolnshire Local Plans Team and forwarded to members. It was noted there was a four week Consultation on proposed Local Validation Lists ending on 7 June 2026. The Chairman stated these are basically a checklist for Planning Officers and asked members if they had any comments to let the Clerk know.
8. Environment:
8a. Highways Issues: None.
8b. Heighington Road: See Open Session above. The Chairman proposed that we aim to comply and move forward with the proposals. All agreed. It was also agreed to pay the necessary costs for the survey and speed limit signs.
8c. Bracebridge Manor Development – Grounds Maintenance: The Chairman reported he had visited the development and found the area neat and tidy. However it remains unclear whether this is due to the efforts of residents or the grounds maintenance contractor. Any dispute regarding maintenance responsibilities would be a civil matter between the residents and the maintenance company.
It was also noted that the hasp on the gate to the Recreation Ground had been forced and requires repair/replacement.
9. Correspondence:
9a. NKDC Parish & Town Council Newsletter: Nothing received.
9b. LCC Town and Parish Council Newsletter – April 2026: This had been emailed to members and was noted.
9c. Highways News May 2026: This had been e-mailed to members and was noted.
9d. Cadent Gas Works: Cadent responded to the Clerk’s email regarding debris left on School Lane stating it was the result of fly tipping and confirming that they would arrange for the verges to be re-seeded. The Clerk was asked to respond noting that several other areas affected by their works within the village had also not been re-seeded. The Chairman stated we will aim to remove the debris.
9e. OPCC – Looking to Make a Difference in Your Community: This had been e-mailed to members. The Chairman asked if they knew of anyone that may be interested to give them details.
9f. Macmillan Cancer Meetups at Hollywood Bowl Lincoln: This had been e-mailed to members. Cllr Narborough would print 2 colour copies of the poster for display.
9g. NKDC – Community Governance Review Update: This had been e-mailed to members. It was noted NKDC had approved the Draft Recommendations on 14 May and the Public Consultation was open from 19 May until 21 July 2026.
9h. Items Received since Publication of Agenda:
• An e-mail had been received from LCC reference a ‘Help Shape our Highways Session’ at the Lalc Summer Conference. Noted.
• An e-mail had been received and forwarded to members from LCC reference Foster Care Fortnight 11-24 May. Noted.
• An e-mail had been received and forwarded to members from the Environment Agency reference Monthly Information for Sharing with Constituents. Noted.
• An e-mail had been received and forwarded to members from NKDC reference Register of Interest Forms. It was noted that with effect from 29 June 2026 Councillors have to opt in to have their home address published.
• An e-mail had been received and forwarded to members from the Community Resilience Officer at Lincolnshire Emergency Planning with a link to their latest newsletter. Noted.
10. County and District Councillor Reports: No County Council report.
The Chairman stated we are still waiting to hear about Local Government Reorganisation.
It was noted Councillor Christine Collard is the new NKDC Chairman for the Civic Year 2026/27.
11. Village Hall: No update.
12. Finance:
12a. Bank Account Update: The Chairman reported that on 30 April the balance on the Deposit Account was £53,555.75 with £41.29 new interest. The CIL payment of £14,174.75 for the new estate being built alongside Bracebridge Heath had been received on 24 April. The balance on the Current Account was £279.06 with two outstanding cheques totalling £270.23 leaving a net balance of £8.83.
12b. PWLB - Loan: A direct debit of £172.92 for the PWLB was due on 2 June. Payment agreed.
12c. Insurance Renewal. This had been e-mailed to members. It was noted the renewal premium of £785.50 was a nominal increase. Payment agreed.
12d. Defibrillator: In the days following the previous meeting we had been informed that a limited number of batteries and pads were now available. One battery and set of pads would be allocated to us if we responded promptly. In consultation with members we had paid for one battery and one set of pads as previously agreed. The Chairman then asked for retrospective agreement for the payment of £172.80. All agreed.
12e. Payments Due in May/June: See 12b and 12c. A payment of £97.43 was due to Glendale for grass cutting 16 April 2026. A payment of £240 was due to Lalc for 10 hours of website maintenance. Payments agreed.
12f. Transfer of Funds: The Chairman proposed transferring £1,500 from the deposit account to the current account to cover the payments due. All agreed.
12g. Computer Matters: On-going.
12h Audit: On-going.
13. Urgent Items for Information: None.
14. Date of Next Meeting: The next meeting was scheduled for 7pm on Monday 15 June 2026 at the Village Hall, Montagu Road, Canwick.
There being no further business the Chairman closed the meeting at 8.25pm.
Signed:
Date: