September 2020 Minutes
A meeting of Canwick Parish Council was held on Monday 21st September 2020 by Video Conferencing.
District Cllr Tinsley, District Cllr Goodwin, County Cllr Cawrey and the Clerk were also present.
Present:
Councillor L.J. Pennell – Chairman
Councillor I.D. Carrington – Vice-Chairman and District Councillor
Councillor H.L. Dowson
Councillor R.C. Narborough
Councillor L.T. O’Melia
1. Apologies and Declarations of Interest: Apologies had been received from Cllr Griffin. The Chairman and Cllr Narborough both declared a non-pecuniary interest in item 4d as they live next door to the plot. They stated if there was to be any discussion on the item they would leave the meeting. Cllr Carrington stated as a District Councillor he would not be able to give an opinion on Items 4a and 4c. The Chairman reminded members they could make the appropriate declaration at any stage should it become necessary.
2. Clerk’s Notes from the Meeting on 27th July 2020: The notes from this meeting had been distributed to each member. The Chairman proposed the notes be accepted and approved as minutes for signing and this was unanimously agreed.
3. Matters Arising:
3a. Information Packs for New Residents: Cllr Narborough reported he had delivered an appropriately amended pack to new residents in Sapele.
3b. Website: The Chairman reported that he and the Clerk had attended the new website training in August. He stated that it was similar to the previous one but everything had to be transferred over manually by the end of the year.
4. Planning: The Chairman reminded members that all District Councillors present could not express an opinion on any of the planning items.
4a. 16/1564/OUT – Canwick Heath Development: No update.
4b. 20/0654/FUL – Demolition of Bungalow and Erection of 2 Detached Dwellings – Danum, Grange Lane: No update
4c. 20/0057/OUT – Land off Sleaford Road Bracebridge Heath: No update.
4d. 19/0806/FUL – Erection of Dwelling and Formation of New Access – Land off School Lane: No update.
4e. 20/0681/HOUS – Demolish and Replace Garage – Lindum House, Montagu Road: Passed by NKDC.
4f. 20/0579/HOUS – The Hollies, Hall Drive: Refused by NKDC.
4g. 20/0752/FUL – Land off Canwick Avenue and Westminster Drive, Bracebridge Heath: The Chairman stated objection comments had been drafted but we were awaiting revised plans before submitting.
4h. 20/0663/FUL – Demolition of Existing Dwelling and Construction of New 2 Storey Dwelling – Treasured View, Hall Drive: Passed by NKDC.
4i. SEQ Design Code Consultation: The Chairman asked members if they had any further comments before they were submitted.
4j. Items Notified since Publication of the Agenda: None.
5. Environment:
5a. Highways Issues: The Chairman thanked Cllr Cawrey for her intervention with Highways after their response to the 40mph sign on the ground at the top of Grange Lane. Cllr Cawrey stated she had arranged a site visit for the coming Wednesday to look at the sign and also to discuss the volume and speed of traffic on Heighington Road.
When asked for any Eastern Bypass news Cllr Cawrey said it was still on track for an Autumn opening but hoped that further Covid-19 lockdowns didn’t delay it.
Cllr Dowson stated nothing had been done about the road surface at the bottom of Pelham Lane. It was noted that it had been reported and a response had been received stating a job for repair had been raised. To be monitored.
6. Correspondence:
6a. NKDC Parish Council Updates: These had been e-mailed to members. As reported previously they are a very useful method of providing information. The Chairman asked members to pass on any relevant information to residents.
6b. Temporary Traffic Restrictions/LEB Updates: This had been e-mailed to members. It was noted that Branston Road is to be closed for a number of weekends for the Eastern Bypass Works.
6c. Lalc News: This had been e-mailed to members. The Chairman asked members if there was anything they would like to raise. Nothing raised. The Clerk to put on next month’s agenda.
6d. Parish Litter Picking Grant: This had been e-mailed to members. The Chairman asked members if they knew of anyone that would take on the Litter Picking position to let himself or the Clerk know as we could then get a grant. It was noted several parishioners voluntarily pick up litter as they walk around the village.
6e. Mobile Library: This had been e-mailed to members. The Chairman stated the mobile library had resumed but was not seeing as many customers as before as the Friday Coffee Mornings still could not resume. Cllr Cawrey stated that demand for library services had shot up since lockdown. It was noted there was no longer a facility to specify Canwick for a pick-up from the mobile libraries.
6f. Police Newsletter: This had been e-mailed to members and was noted.
6g. PCC Additional Grant: An e-mail of thanks for the £250 additional grant had been received from the PCC Treasurer.
6h. NKDC – Boundary Commission Review: This had been e-mailed to members. The Chairman stated NKDC put in proposals with no change for Canwick’s District Council representation which had been accepted so far by the Boundary Commission. The review had been paused for lockdown but was now up and running again with the Consultation closing on the 19th October. The Chairman asked members if they had any comments and proposed we respond saying we are content and support the recommendations. No comments raised.
6i. Items Received since Publication of Agenda:
An e-mail had been received from Fraud Alert reference a Fixed Penalty Notice e-mail scam which was currently circulating. The Clerk to forward to members.
The Clerk read members an e-mail received from the NHS reference the new ‘Test and Trace’ App which was to be launched on 24th September. The Clerk to forward to members.
An e-mail had been received from NKDC reference a Licensing Consultation which will run from 21st September – 16th November 2020. The Clerk to forward to members.
The Chairman reported that he understood the Government would be consulting on a white paper for unitary authorities and a Mayor for Lincs. He asked the District and County Cllrs if they had any more information. Cllr Carrington was concerned about the timescale Central Government had adopted as he feels Local Government restructuring should be evidence driven and thorough.
7. Four Parishes Cluster Group:
7a. Update: The Clerk from Branston Parish Council had asked if any of the Parishes had urgent agenda items for the meeting planned for the autumn. The Chairman asked members if there were any such items they would like discussed to let himself or the Clerk know.
8. Finance:
8a. Bank Account Update: The Chairman reported that on 31st August 2020 the balance on the deposit account was £13,666.02 which included £5.96 new interest and the current account balance was £1165.24 with two outstanding cheques for £114.26 each leaving a net balance of £936.72.
8b Payments made in August: A payment of £144.26 had been made to Glendale for grass cutting weeks ending 3rd July and 24th July 2020 as agreed at the July meeting.
8c. Clerk’s Salary July – September 2020: The Clerk’s salary for the period July- September 2020 totalling £385.92 was due for payment. There had been a revision to the pay scales from 1st April so this included arrears for the April – June payment. Payment agreed.
8d. Payments due in September: See 8c. A payment of £72.13 was due to Glendale for grass cutting week ending 14th August 2020. The annual direct debit of £35 to the Information Commissioner was due on 30th September. Payments agreed.
8e. Transfer of Funds: The Chairman proposed transferring £500 from the deposit account to the current account to cover the payments due. All agreed.
8f. Audit: The Chairman reported we had received official confirmation of exempt status for the year to March 2020. He also stated we had advertised the appropriate forms on the website and notice board for the requisite period which ended on 16th September. No parishioners had requested to view so the audit was now completed.
9. Urgent Items for Information: Cllr Cawrey reported LCC had administered 1.03 million pounds in grants to help local businesses recover after Covid-19. The Covid-19 Community Fund scheme has allowed each of the 70 Councillors to allocate £3,000 towards initiatives that benefit the community.
Cllr Cawrey stated the Portfolio Holder for Highways has agreed to work with Parishes to find more creative ways of sustainable transport.
Cllr Narborough wished to thank Cllr Cawrey for the money donated to the Social Club fund for the Coffee Morning recovery. Cllr Cawrey replied she will match it with £50 as agreed. The Chairman re-iterated thanks to Cllr Cawrey.
It was noted purple recycling bins for card and paper will be rolled out by 2021. It was also noted there had been a big increase in fly-tipping.
Cllr Carrington stated that a tremendous amount of work had gone on following the NKDC declaration of a Climate Emergency. There was now a strategy with a lot of detail and planning covering all areas of the Council’s activities.
The Chairman asked members if they knew of anyone in the Parish who may need support in the winter months ahead should we become locked down once more. Cllr Carrington stated local volunteer groups are still very much in existence.
10. Date of Next Meeting: The next meeting was scheduled for Monday 19th October 2020 starting at 7.00pm by Video Conferencing.
There being no further business the Chairman closed the meeting at 8pm.