2026 Minutes

A Meeting of Canwick Parish Council was held on Monday 21 September 2026 at the Village Hall, Montagu Road, Canwick.   County Cllr Cawrey and the Clerk were also present.

Present:  Councillor L.J. Pennell – Chairman
Councillor H.L. Dowson
Councillor R.C. Narborough
Councillor L.T. O’Melia

1. Apologies and Declarations of Interest: Apologies had been received from Cllr Griffin, who was ill, Cllr Carrington, District Cllr Goodwin and District Cllr Harrington. Members were asked to accept Cllr Griffin’s reason for absence. All accepted. The Chairman declared a prejudicial interest in Item 4b as the matter related to his home property. The Chairman reminded members they could make the appropriate declaration at any stage should it become necessary.  
                                                                                                              

2. Clerk’s Notes from the Meetings held on 20 July 2026: The notes from this meeting had been distributed to each member. The Chairman proposed that the notes be accepted and approved as minutes for signing and this was unanimously agreed.  

3. Matters Arising:

3a. Information Packs for New Residents: None.

3b. Website: It was noted a new Webmaster had been appointed.

4. Planning: The Chairman reminded members that any District Councillor present could not express an opinion on any of the planning items. 

4a. 25/1585/OUT – 683 Dwellings – Land East of Canwick Avenue: No update.

The Chairman left the room. 

4b. 26/0873/TPO – Tree Works – Chiltern Lodge, School Lane:  This had been partially allowed by NKDC. The subsequent application 26/1101/TPO for amended work had been emailed to members. After discussion it was agreed that the Clerk would send a ‘No Comments’ response.

The Chairman returned to the room.

4c. 26/0879/TPO – Tree Works – The Grange, Grange Lane:  This had been emailed to members. After discussion it was agreed by all that the Clerk would send a ‘No Comments’ response.

4d. 26/0637/FUL – 1.5 Storey Extension to Front and Side plus 18 Additional Car Parking Spaces – Glebe Farm Nursery, Heighington Road:  This had been emailed to members.  After discussion it was agreed we had no objections. It was noted it is a very popular nursery.

4e. 26/1024/OHL – Proposed Addition of New Stub Leg Pole to Accommodate the Installation of a Larger Transformer – Canwick Playing Field, Heighington Road:  This had been emailed to members. It was noted that the application had already been decided. A representative from National Grid had previously met with a Playing Field Committee member and discussed the planned works.

4f. Items Notified since Publication of the Agenda:  

26/1070/HOUS – Single Storey Rear Extension – Hall Farmhouse, Hall Drive:  This had been emailed to members. After discussion it was agreed we had no comments.

26/1090/FUL – Siting of 3 Log Cabins within the Grounds – Canwick House, Hall Drive: This had been emailed to members.  It was noted the Cabins were to provide ancillary day care facilities for the Care Home.  After discussion it was agreed we had no comments.

The Chairman provided members with an update on the Planning Committee Reforms which are due to come into effect on 31 October 2026.

Main changes include:

-  Planning Committees are likely to determine fewer applications and will focus primarily on larger and more complex developments.

-   Ward Councillors will no longer be able to request that applications are referred to the Planning Committee.

5. Environment:

5a. Highways Issues:  Cllr Narborough reported that the verges and paths on School Lance had been cleared.
It was noted that the overgrown bushes on Canwick Hill had still not been cut back.  Cllr Cawrey stated that there had been some technical issues with ‘Fix my Street’.
An email had been received from a parishioner regarding overhanging ivy and squashed laurel berries on the footpath outside Tuctaway on School Lane, which was making the path difficult and slippery for pedestrians.  The Clerk to report to ‘Fix my Street’.
Cllr O’Melia reported he had received several complaints about parked cars on Hall Drive on Lincoln City Football Club match days.  Although the cars were legally parked Cllr Cawrey stated she would ask Highways to arrange for a warden to visit the area when appropriate and check for inconsiderate parking.

5b. Heighington Road:  The Chairman reported that two Speed Indicator Devices had been ordered in August with delivery originally expected within two weeks.  However, due to a stock issue, delivery had been delayed until the beginning of October.  A post had been installed for one device beyond Grange Lane and a further post at the entrance to the Playing Field was to be extended for the other device.  The wheelie bin stickers had been received with 90 given to a parishioner on Heighington Road for distribution.  

5c. Bracebridge Manor Development – Grounds Maintenance and Fencing:  No update.

6. Correspondence:

6a. NKDC Parish & Town Council Newsletter:  This had been e-mailed to members. After a brief discussion on the pause in Local Government Reorganisation members reaffirmed that they had not welcomed the previously intended solution for Lincolnshire.

6b. LCC Town and Parish Council Newsletter – July & August 2026: These had been emailed to members and were noted.  

6c. Highways News:  This had been e-mailed to members and was noted.  

6d. LCC Street Lighting Improvements Scheme – The Paddock and Hall Farm: This had been e-mailed to members.  It was noted new lighting columns would be installed at both locations.

6e. PCSO Staffing Changes: This had been e-mailed to members. It was noted PCSO Will Jones has re-joined the area from Sleaford. Cllr Narborough had displayed the attached poster in the Village Hall.

6f. LCC – Notification of Temporary Traffic Regulation Order – Grange Lane:  This had been e-mailed to members and was noted.

6g. LCC – Winter Salt Bags:  This had been e-mailed to members. The Chairman asked if members knew of anyone who could store and distribute the bags to let the Clerk know.

6h. NKDC - Community Governance Review:  This had been e-mailed to members. It was noted Canwick Manor Farm would remain in Canwick Parish.

6i. Phone Box Refurbishment – Heighington: a request had been received from Heighington Parish Council Clerk for details of the company that had refurbished the Canwick phone box onsite. However, it was understood that the work had not involved a contractor but had been undertaken by parishioners.  The request was forwarded to the Parishioner who had co-ordinated the work, who had agreed to respond.

6j. NKDC – Maintenance of Closed Churchyards Consultation:  This had been e-mailed to members. It was noted there were no closed churchyards in the Parish.

6k. Items Received since Publication of Agenda: None.  

7. County and District Councillor Reports:  Cllr Cawrey reported that a booking system was to be implemented at the Recycling Centre in November. 

No further updates from the District Council.

8. Village Hall:  No update.

9. Finance:

9a. Bank Account Update:  The Chairman reported that on 31 July the balance on the Deposit Account was £43,741.79 with £62.02 new interest. The balance on the Current Account was £7641.97 with one outstanding cheque for £97.43 leaving a net balance of £7544.54.  On 31 August the balance on the Deposit Account was £43,799.84 with £58.05 new interest and the balance on the Current Account was £7544.54 with one outstanding cheque for £97.43 leaving a net balance of £7447.11.  
                                                                                                                                                                                                                               
9b. Clerk’s Salary July-September 2026:  This had been e-mailed to members. The Clerk’s salary for the period July-September totalling £525.24 was due for payment. The Chairman stated that the recently agreed national Local Government pay rise at the Clerk’s spine point was an increase of 45p per hour backdated to 1 April 2026 and this was reflected in the total.  Payment agreed.

9c. Information Commissioner’s Office-Annual Fee: The direct debit for £47 (includes £5 discount for paying by direct debit) was due for payment on or around 30 September. Payment agreed.

9d. Speed Indicator Devices & Signs: The Chairman proposed we allow up to £600 for the signs and posts.  All agreed.  The two Speed Indicator Devices would cost approximately £5700.  The Chairman proposed we renew the authority to pay when the invoice becomes due.  All agreed.

9e. Payments Due in August/September: See 9b, 9c & 9d. A payment of £97.43 was made to Glendale on 22 August for grass cutting on 13 July as agreed at the July meeting.  

9f. Transfer of Funds:  The Chairman proposed transferring £500 from the deposit account to the current account to cover the payments due.  All agreed.

9g. Audit:  The Chairman reported that there had been no queries during the public inspection period which ended on 11 August.  The Audit was now closed. 
 
10. Urgent Items for Information: None. 
  
11. Date of Next Meeting:  The next meeting was scheduled for 7pm on Monday 19 October 2026 at the Village Hall, Montagu Road, Canwick.

There being no further business the Chairman closed the meeting at 7.58pm.

Signed:     

Date: