December 2021 Minutes
A meeting of Canwick Parish Council was held on Monday 20th December 2021 at the Village Hall, Montagu Road, Canwick. The Clerk was also present.
Present:
Councillor L.J. Pennell – Chairman
Councillor I.D. Carrington – Vice Chairman and District Councillor
Councillor H.L. Dowson
Councillor C.M. Griffin
Councillor R.C. Narborough
1. Apologies and Declarations of Interest: Apologies had been received from Cllr O’Melia, District Cllr Tinsley, District Cllr Goodwin and County Cllr Cawrey. Cllr Griffin declared a non-pecuniary interest in Item 4d as a neighbour of the development. The Chairman reminded members they could make the appropriate declaration at any stage should it become necessary.
2. Clerk’s Notes from the Meeting held on 15th November 2021: The notes from this meeting had been distributed to each member. The Chairman proposed the notes be accepted and approved as minutes for signing and this was unanimously agreed.
3. Matters Arising:
3a. Information Packs for New Residents: Cllr Narborough reported that he had prepared and issued a pack to new residents in ‘Allegany,’ Sibthorp Gardens.
3b. Website: The Chairman reported that the website is running well and Pete Langford had received many compliments on his work with the Parish Council websites. He proposed we renew the contract when the time comes. All agreed.
3c. Defibrillator Maintenance: The Chairman reported that the order had been delivered and the new batteries and pads had been installed. It was noted that a price increase had been reported for future orders.
3d. Platinum Jubilee Beacon: The Chairman reported that the lighting of a beacon was advertised on the IBCC website.
4. Planning: The Chairman reminded members that any District Councillor present could not express an opinion on any of the planning items. He also informed members if they wished to listen to any NKDC Planning meetings they were live streamed on audio.
4a. 16/1564/OUT – Canwick Heath Development: Passed by NKDC.
4b. 20/0057/OUT – Land off Sleaford Road Bracebridge Heath: Deferred by NKDC for further work on the Application.
4c. 21/1701/TPO – Tree Works - The Gables, Pelham Lane: Passed by NKDC.
4d. 21/1807/VARCON – Erection of 2 Dwellings - Land at Grange Lane: This had been e-mailed to members. It was noted it was for a change of materials.
4e. 21/1443/OUT – Outline Application for the Erection of Four Dwellings with Access for Consideration – Land to the rear of 253 and 255 Lincoln Road Branston: It was noted Branston Parish Council had submitted an objection.
4f. Items Notified since Publication of the Agenda: None.
5. Environment:
5a. Highways Issues: An e-mail had been received from Cllr O’Melia wishing to compliment the road sweepers on an excellent job.
It was noted the large pothole on Pelham Lane had been repaired although several smaller ones around it had been left.
A fridge had been fly-tipped on School Lane which NKDC had collected.
It was noted Grange Lane was very dirty with on-going building works.
Cllr Griffin stated she had received a complaint about the bus service in Canwick. It was noted that the IC5 bus service is not running on a Saturday until the Spring when they hope to re-instate it.
5b. Sewage Leak – Uppingham, Hall Drive: Cllr Carrington will contact NKDC for an update.
6. Correspondence:
6a. NKDC Parish Updates: None.
6b. Police Correspondence: These had been e-mailed to members and were noted. Cllr Narborough will print and laminate a colour copy of the Team Poster for display on the Notice Board.
6c. Thank You from a Resident: The Chairman read members a Thank-you card received from a resident thanking the Parish Council for their support with a recent planning application.
6d. YMCA News and Update Bulletin: This had been e-mailed to members and was noted.
6e. Anglian Water - Assistance: This had been emailed to members. The Chairman asked members if they knew of anyone vulnerable who needed help to let himself or the Clerk know.
6f. NKDC – Electoral Register: The new register had been e-mailed to members by NKDC. It was noted it was password protected.
6g. Lalc News: This had been e-mailed to members. The Chairman asked if there were any points they wished to raise. Nothing raised. It was noted the Government is being lobbied to provide legislation for remote meetings due to the latest spike in Covid cases.
6h. Christmas Bus Operating Hours: This had been e-mailed to members and was noted.
6i. Free Trees for Planting Projects: This had been e-mailed to members. The Clerk to forward to the Playing Field Association to see if it would be of interest to them.
6j. Items Received since Publication of Agenda: The Chairman read members details of a Winter Newsletter received from LIVES.
7. Four Parishes Cluster Group: No update.
8. County and District Councillor Reports: A report had been received from Cllr Cawrey stating that Lincs Fire and Rescue Service had received an adverse report earlier in the year and she was working on it with the Chief Fire Officer.
It was noted the purple bin collection was above 99%.
A report had been received from Cllr Tinsley and emailed to members. Noted.
Cllr Carrington stated NKDC are working on next year’s budget and their financial position is very robust.
9. Remote/Hybrid Meetings: The Chairman proposed that if we are allowed to meet remotely or as a hybrid meeting we adopt the legislation. All agreed.
10. Finance:
10a. Bank Account Update: The Chairman reported that on 30th November 2021 the balance on the deposit account was £11672.26 which included £3.06 new interest. The current account balance was £349.25 with a cheque for £74.29 outstanding leaving a net balance of £274.96.
10b. Public Works Loan: The scheduled payment of £198.71 had been debited from the bank account on 2nd December.
10c. Clerk’s Salary Oct-Dec 2021: This had been e-mailed to members. The Clerk’s salary for the period October – December 2021 totalling £375.84 was due for payment. Payment agreed.
10d. Defibrillator Maintenance: The Chairman stated that on receipt of the items we had paid the anticipated invoice of £118.80 to Andrew Deptford and transferred £100 from the deposit account to the current account to cover this. He asked for retrospective agreement. All agreed.
10e. Grants: The Chairman reminded members we had recently agreed to bring forward the annual grant to the PCC to assist with tree felling in the Churchyard. He proposed we now give another £500 grant to help in the current climate. All agreed.
10f. Payments due in December: See 10c & 10e. The playing field hedges were due to be cut and the Chairman suggested we allow £600 to pay the invoice when it became due. All agreed.
10g. Transfer of Funds: The Chairman proposed transferring £3000 from the deposit account to the current account to cover the payments due and to cover anticipated payments in January, February and March in the event we are unable to meet due to the Covid situation. He further proposed that the Clerk be given delegated authority for these payments to be made if we were unable to meet. All agreed.
10h. Precept: No additional items had been suggested since the previous meeting. It was noted that changes in the Tax Base would lead to a reduction of approximately £176.00 in the Precept received if the Band D rate remained unchanged. He suggested setting an unchanged Precept of £6100 once again, resulting in a 2.97% increase in the Band D tax rate and asked members for comments. All agreed. The Chairman would inform the internal auditor.
11. Urgent Items for Information: Cllr Griffin reported that there appeared to be a lot of internal work going on at Canwick Hall. Cllr Carrington to speak with the enforcement team at NKDC.
12. Date of Next Meeting: The next meeting was scheduled for Monday 17th January 2022 at the Village Hall, Montagu Road, Canwick.
There being no further business the Chairman closed the meeting at 8.10pm.