January 2024 DRAFT Minutes
A Meeting of Canwick Parish Council was held on Monday 15 January 2024 at the Village Hall, Montagu Road, Canwick. County Cllr Cawrey, District Cllr Harrington, District Cllr Goodwin and the Clerk were also present.
Present:
Councillor L.J. Pennell – Chairman
Councillor H.L. Dowson
Councillor C.M. Griffin
Councillor R.C. Narborough
Councillor L.T. O’Melia
The Chairman welcomed all present and wished them a Happy New Year.
1. Apologies and Declarations of Interest: Apologies had been received from Cllr Carrington. There were no Declarations of Interest. The Chairman reminded members they could make the appropriate declaration at any stage should it become necessary.
2. Clerk’s Notes from the Meeting held on 11 December 2023: The notes from this meeting had been distributed to each member. The Chairman proposed that the notes be accepted and approved as minutes for signing and this was unanimously agreed.
3. Matters Arising:
3a. Information Packs for New Residents: Cllr Narborough reported that he had tried to deliver a pack to Treasured View but was unsuccessful as he couldn’t locate a letterbox. The Chairman asked Cllr Narborough if he could liaise with him about the revised pack as Heighington Parish Council had requested details of it.
3b. Website: Routine maintenance.
4. Planning: The Chairman reminded members that any District Councillor present could not express an opinion on any of the planning items.
4a. 23/1421/VARCON – New Dwelling and Garage – Glebe Farm, Heighington Road: No update.
4b. Items Notified since Publication of the Agenda: None.
5. Environment:
5a. Highways Issues: Cllr Narborough reported the street light outside Holly Cottage on School Lane was not working properly. To be monitored as it was thought it could be due to recent very low temperatures.
The Chairman reported 2 potholes on School Lane outside New Bungalow. The Clerk to report to LCC ‘Fix My Street’.
It was noted that there were numerous breakdowns of the road surface at the bottom of Pelham Lane. The Clerk to report to ‘Fix My Street’
It was also noted the drain at the junction of Hall Drive and Pelham Lane had sunk causing problems for drivers. The Clerk to report to ‘Fix my Street’.
It was noted the street light in The Paddock had now been repaired.
Cllr Cawrey stated a Ward Walk is due in March.
6. Correspondence:
6a. NKDC Parish Updates: This had been e-mailed to members and was noted.
6b. Police Correspondence: Nothing received.
6c. NKDC Educational Art Competition – Holocaust Memorial Day: This had been e-mailed to members. It was noted the closing date was 17 January.
6d. Town and Parish Council Newsletter: This had been e-mailed to members. The Chairman asked if anyone had any questions. There were no questions.
6e. Notification of School Admission Policy Consultation: This had been e-mailed to members. It was noted there was to be a change to the qualifying criteria for the 2025-26 admissions. The Chairman asked if members had any comments. No comments received.
6f. Publication of December Electoral Register: This had been e-mailed to members and was noted. The Chairman reminded members they needed their own passwords to access the register and to contact NKDC Electoral Services if they required one.
6g. D-Day 80: This had been e-mailed to members. The Chairman asked members for their views on a celebration. The Clerk to forward the email to the Social Club and the PCC and ask if they had any celebrations in mind. The Chairman will check with the IBCC to see if they had anything planned.
6h. Items Received since Publication of Agenda: An e-mail had been received from NKDC, reference ‘Funding for Capital Projects’ and forwarded to members. It was noted 16 February was the closing date for this financial year and 1 May and 14 September for the financial year 2024-25. The Clerk to forward the e-mail to the Social Club, PCC and the Playing Field Association in case they had anything they wished to apply for. To be put on next month’s agenda.
7. County and District Councillor Reports: Cllr Cawrey reported Devolution roadshows were in full progress and there was to be a vote on it at the next full Council meeting. It was noted the Lincoln event was on 27 January. She urged members to view on the LCC website and give their views.
She also reported the budget had been discussed and voted on resulting in a 5% increase in the precept allowing some money to go into flooding issues.
It was noted properties that had been flooded were to get an immediate £500 grant from the Government plus a further grant from LCC of up to £5000.
Cllr Harrington reported NKDC has a six million pound spend to deliver eco friendly and energy saving improvements to council owned properties. He stated there is a legal duty to meet various targets.
Cllr Cawrey answered a question from Cllr Dowson reference why home owners cannot access these deals.
8. Finance:
8a. Bank Account Update: The Chairman reported that on 31 December the balance of the deposit account was £40.070.36 with £50.07 new interest. The current account balance was £765.14 with 1 outstanding cheque of £500 leaving a net balance of £265.14.
8b. Village Hall: No update as a planned meeting had been postponed..
8c. Payments Due in January: The Chairman asked for authority to pay up to £600 for the cutting of the playing field hedge should the invoice become due before the next meeting. All agreed.
8d. Transfer of Funds: The Chairman proposed transferring £600 from the deposit account to the current account to cover the payment when due. All agreed.
8e. Precept: No additional items had been suggested since the previous meeting. After discussing various options the Chairman proposed setting the precept at £9600 resulting in a 0.02 per cent increase in the Band D tax rate. He asked members for comments. All agreed. The Chairman would inform the internal auditor.
9. Urgent Items for Information: The 2024/25 Provisional Meeting Calendar had been prepared and emailed to members. The Chairman asked if there were any problems with any of the dates. No problems. The Clerk to liaise with Di Vaughan, the Booking Secretary for the village Hall. To be confirmed at the next meeting.
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10. Date of Next Meeting: The next meeting was scheduled for 7pm on Monday 19 February 2024 at the Village Hall, Montagu Road, Canwick.
There being no further business the Chairman closed the meeting at 7.50pm