June 2024 Minutes
A Meeting of Canwick Parish Council was held on Monday 17 June 2024 at the Village Hall, Montagu Road, Canwick. District Cllr Harrington and the Clerk were also present.
Present:
Councillor L.J. Pennell – Chairman
Councillor H.L. Dowson
Councillor C.M. Griffin
Councillor R.C. Narborough
Councillor L.T. O’Melia
The Chairman welcomed all present.
1. Apologies and Declarations of Interest: Apologies had been received from Cllr Carrington, County Cllr Cawrey and District Cllr Goodwin. There were no Declarations of Interest. The Chairman reminded members they could make the appropriate declaration at any stage should it become necessary.
2. Clerk’s Notes from the Meeting held on 20 May 2024: The notes from this meeting had been distributed to each member. The Chairman proposed that the notes be accepted and approved as minutes for signing and this was unanimously agreed.
3. Matters Arising:
3a. Information Packs for New Residents: None.
3b. Website: Routine maintenance. It was noted all relevant election correspondence had been published.
4. Planning: The Chairman reminded members that any District Councillor present could not express an opinion on any of the planning items.
4a. Items Notified since Publication of the Agenda: None.
5. Environment:
5a. Highways Issues: It was noted the damaged bollard on Pelham Lane had been replaced.
6. Correspondence:
6a. NKDC Parish & Town Council Newsletter: Nothing received
6b. Police Correspondence: A link to the Newsletters was now on the website.
6c. LCC Town and Parish Council Newsletter – May 2024: This had been e-mailed to members and was noted.
6d. Lower Witham Flood Resilience Project: This had been e-mailed to members and was noted.
6e. North Kesteven Leisure and Health Activities: This had been e-mailed to members and was noted.
6f. LCC Rights of Way Survey: This had been e-mailed to members. The Chairman asked members if they had any questions. No questions raised. To be looked at over the summer.
6g. NKDC – Licensing Policy Review: This had been e-mailed to members. The Chairman stated it has to be reviewed periodically and there were no radical changes. He asked members for any comments. No comments received.
6h. Elections: The Chairman reported all relevant paperwork was on the Notice Board and the Website.
6i. Items Received since Publication of Agenda: An e-mail had been received from a parishioner requesting the Parish Council to register for the Community Speed Watch Scheme. The Chairman had met with the parishioner and explained the procedure i.e. a group needs to be formed and trained. He asked members if they were content for the Parish Council to help with the funding should it go ahead. All content.
It was agreed to ask Cllr Cawrey about another speed survey being conducted on Heighington Road.
7. County and District Councillor Reports: No LCC report.
Cllr Harrington reported:
A new contractor had been appointed for the ‘Homes for Repair’ scheme and the workload was now decreasing.
NKDC has won an award for addresses and street data.
The Chief Executive, Ian Fytche and the Deputy Chief Executive, Phil Roberts will be leaving the authority in the coming months.
8. Finance:
8a. Bank Account Update: The Chairman reported that on 31 May the balance of the deposit account was £45,073.90 with £56.20 new interest. The current account balance was £463.57.
8b. PWLB - Repayment: The direct debit of £184.38 was paid on 3 June.
8c. Insurance Renewal: Confirmation of the renewal had been received from Clear Insurance.
8d. Clerk’s Salary April-June 2024: This had been e-mailed to members. The Clerk’s salary for the period April – June 2024 totalling £454.68 was due for payment. Payment agreed.
8e. Payments Due in June: See 8d. An invoice had been received from Glendale for £184.38 for grass cutting 15 May and 29 May 2024. Payment agreed.
8f. Transfer of Funds: The Chairman proposed transferring £450 from the deposit account to the current account to cover the payments due. All agreed.
8g. Annual Audit – Approval of AGAR Forms: The Chairman reported that there had been no observations on the internal audit.
i) Annual Governance Statement: Members considered each of the statements in the Annual Governance Statement. The agreed answers were ‘Yes’ to questions 1-8 and N/A for question 9. The form was duly signed.
ii) Accounting Statements: Members then approved the Accounting Statements. It was noted the total of ‘Other Receipts’ had gone up substantially due to the CIL money received. The form was duly signed.
9. Urgent Items for Information: The Chairman reported that he had spoken with the Planning Officer and established that NKDC own the hedge which is preventing access to the gate in the fence surrounding the playing field at Bracebridge Heath. He stated that over the summer he hopes to make progress with Bracebridge Heath Parish Council with a view to asking the Contractors to cut the hedge down giving access to the gate.
10. Date of Next Meeting: The next meeting was scheduled for 7pm on Monday 22 July 2024 at the Village Hall, Montagu Road, Canwick.
There being no further business the Chairman closed the meeting at 7.55pm.