July 2025 DRAFT Minutes
A Meeting of Canwick Parish Council was held on Monday 28 July 2025 at the Village Hall, Montagu Road, Canwick. The Clerk and a Parishioner were also present.
Present: Councillor L.J. Pennell – Chairman
Councillor I.D. Carrington – Vice-Chairman
Councillor H.L. Dowson
Councillor C.M. Griffin
Councillor R.C. Narborough
Councillor L.T. O’Melia
The Chairman welcomed all present.
The Parishioner present enquired if we had received the results of the recent speed survey. The Chairman replied we had not as yet. After discussing various options the Chairman stated we would look at the results when available and progress from there.
It was noted the parishioner had reported the soakaway being blocked opposite Canwick Hall to LCC ‘Fix my Street’. It was reported back as being repaired but was no better. The Clerk to contact Cllr Cawrey to investigate the matter.
The Parishioner then enquired about the dog bin on the playing field which was damaged. The Chairman replied a new combined Dog/Waste bin was on order to replace it.
1. Apologies and Declarations of Interest: Apologies had been received from County Cllr Cawrey, District Cllr Goodwin and District Cllr Harrington. Cllr Carrington had notified he would be late as he would be attending a prior meeting. On arrival he declared a non-pecuniary interest in Item 8 as a Trustee of the Village Hall. Cllr Griffin declared a non-pecuniary interest in Item 4b as a neighbour of the property and also in Item 8 as a Trustee of the Village Hall. The Chairman reminded members they could make the appropriate declaration at any stage should it become necessary.
2. Clerk’s Notes from the Meeting held on 16 June 2025: The notes from this meeting had been distributed to each member. The Chairman proposed that the notes be accepted and approved as minutes for signing and this was unanimously agreed.
3. Matters Arising:
3a. Information Packs for New Residents: None.
3b. Website: Routine maintenance.
4. Planning: The Chairman reminded members that any District Councillor present could not express an opinion on any of the planning items.
4a. 24/0841/RESM – Lincoln South East Quadrant, North of Canwick Avenue and East of London Road, Bracebridge Heath: The Chairman confirmed comments had been submitted as agreed at the last meeting.
4b. 25/0560/HOUS – Replacement of Roof to Two Storey Outbuilding – Grange Cottage, Grange Lane: Approved by NKDC.
4c. 25/0621/TPO – Tree Works - Greenways, Hall Drive: Refused by NKDC. It was noted information had been provided on permitted works.
4d. Items Notified since Publication of the Agenda:
24/1476/RESM – Erection of 281 Dwellings - Land off Sleaford Road, Bracebridge Heath. It was noted that this was all in Bracebridge Heath and we would not be commenting.
25/0868/HOUS – Proposed Single Storey Extension – Fables, 7 Heighington Road. The Clerk to forward to members who were then asked to contact her by 10 August with any comments.
5. Environment:
5a. Highways Issues: It was noted the speed sign on Canwick Hill was covered in overgrown foliage. The Clerk to report to ‘Fix my Street’ and also to email Cllr Cawrey.
Cllr Narborough enquired about the barking dogs on Hall Drive and it was noted NKDC had sent forms to the complainants to keep a log.
5b. Path to Bracebridge Heath Recreation Ground: The Chairman reported that after giving the builder the go-ahead work had started that day and weather permitting should be completed later that week. The Chairman suggested allowing up to £14,000 to allow for contingencies above the original estimate of £12,720. All agreed.
5c. Request for Speed Survey: See above.
5d. Playing Field Litter/Dog Bin: It was noted a new bin had been ordered to replace the damaged one.
6. Correspondence:
6a. NKDC Parish & Town Council Newsletter June/July 2025: These had been e-mailed to members and were noted.
6b. LCC Town and Parish Council Newsletter June 2025: This had been e-mailed to members and was noted.
6c. Highways News: This had been e-mailed to members and was noted.
6d. NSK Police Briefing Session: This had been e-mailed to members. The Chairman asked members if anyone wished to attend the meeting on Teams to let the Clerk know.
6e. NKDC Street Naming and Numbering: This had been e-mailed to members. Cllr Carrington put forward a suggestion of taking a selection of names from the War Memorials of both villages proportionate to the communities. The Chairman asked members if they were in agreement with the suggestion. All agreed. The Clerk to contact Bracebridge Heath Parish Council with the proposal and ask for their views.
6f. A Greater Lincolnshire for All – Local Government Reorganisation: This had been e-mailed to members. It was noted two online meetings had been organised by East Lindsey and South Holland District Councils. LCC had put forward its own proposals.
6g. TSB Takeover: This had been e-mailed to members and was noted.
6h. Lalc Annual Report: This had been e-mailed to members. The Chairman stated the report had been agreed at a meeting he attended earlier in the month.
6i. Items Received since Publication of Agenda: A letter and poster had been received in the post from LCC on ‘How to report a Flood’. The Clerk to forward to members and also request a PDF copy of the poster for display purposes.
7. County and District Councillor Reports: Cllr Carrington updated members on the financial security of NKDC including a portfolio of 4,000 houses and a large investment programme. He stated they are looking at ways to secure this with Local Government Reorganisation.
8. Village Hall: No update.
9. Finance:
9a. Bank Account Update: The Chairman reported that on 30 June the balance on the Deposit Account was £46,574.67 with £60.49 new interest. The balance on the Current Account was £616.54 with an outstanding cheque for £191.52 leaving a net balance of £425.02.
9b. Payments Due in July/August: A payment of £191.52 was due to Glendale for grass cutting on 12 June and 25 June 2025. Payment agreed. The Chairman asked for authority to pay for up to four grass cuts in July and August if invoices became due. He also asked for authority to pay £253.63 for the Dog/Waste bin invoice when it was received. All agreed.
9c. Transfer of Funds: The Chairman proposed transferring £500 from the deposit account to the current account to cover the payments due. He then asked for authority to transfer and pay up to £14,000 for the path once the invoice was received (see 5b). All agreed.
9d. Audit: The Chairman reported that there had been no queries during the public inspection period which had now ended. The Certificate of Exemption had been noted and the audit was now closed.
9e. Computer Matters: The Chairman stated that an Office Package for the computer and laptop was going to be researched over the summer. The acquisition of a .gov.uk domain for the council was also going to be looked into.
10. Urgent Items for Information: None.
11. Date of Next Meeting: The next meeting was scheduled for 7pm on Monday 15 September 2025 at the Village Hall, Montagu Road, Canwick.
There being no further business the Chairman closed the meeting at 8.03pm.